Office Eco Tips - Greener Meetings

Added On: 06/06/2008

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How can you make your office meetings greener and more eco friendly?

• Reduce amount of travel required by using video conferencing / conference calls.
• Reduce amount of printing by using projectors or laptops.
• When planning meetings always advise attendees whether they are required to bring copies of documentation with them to ensure that unnecessary printing does not occur.
• When printing is essential

1. Print back to back
2. Print in black and white
3. Share copies
4. Don’t print extra copies “just in case”
5. If using powerpoint, print with more than one slide to a page using the handout option

• Ensure all unwanted documentation is recycled
• Reuse plastic wallets/folders if needed at all
• When creating meeting documentation

1. Reduce number of bullet points per slide
2. If you have a long presentation for information use powerpoint not word.

• Reduce use of plastic cups by bringing your mug/glass into meetings with you.
• Consider whether you need lights on in the room and make sure that you turn them off as you leave.
• Consider whether air conditioning/heating is required before switching on and ensure that they are switched off when you leave.
• Ensure that all IT equipment is switched off when not in use (especially projectors).
• Try to use laptops not paper for minute taking (they are usually typed up later anyway).

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